Date	17th July 2021
Time	12:30 – 13:25
Location	Virtual (Zoom)
Chairing	Sankofa Small
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Karolina Melendez-Strzelbicka	volunteer	KM
Ann Faal	student	AF
Flavia Columba	student	FC
Delia Heather	student	DH
Shephali Kala	student	SK
Wendy Small	student	WS
Catherine Furlong	student	CF
Yvonne Thomas	student	YT

1 Apologies received

Ewa Nevisandah	treasurer	EN
Marilyn Moseley	volunteer	MM
Ann Korner	student	AK
Louise Holloway	student	LH
Belinda Calaguas	student	BC
Hemma Kalra	student	HK

None

2 Welcome and introduction

3 Acceptance of Minutes from last meeting

proposed by: AH

seconded by: FC

vote: PASSED

4 Updates from Action Points / Matters Arising

4.1 Dao Lu becoming an associate member of British Qi Gong Association or Deyin Taijiquan Institute so we may have discount on future bookings

AH raised this.

Action point: AH to meet Tary (Deyin Taijiquan Institute) at the September 26th Health Qigong Taster session.

4.2 Funding applications

BC and SS – see 6.1 below

4.3 SS to check the status of our booking with Timber Lodge

Continuing to attempt to contact them.

4.4 DUNS number & Kew Gardens

Raised by AH. Kew Gardens required us to have a DUNS number.

Action point – CB to put on website.

4.5 Feedback on World Tai Chi Day on 25th April 2021

Raised by SS. A successful virtual event, mostly attended by existing members.

4.6 Status of our booking with Timber Lodge

Raised by SS. Still investigating deposit for 2020.

Action point: SS to continue attempting to contact them.

4.6 All members – venues

Action point: AH to contact St Mary’s Welcome Centre

Action point: AF to contact Leyton Sixth Form College (LSFC)

Action point: ??? to contact Harmony Hall

Action point: ??? to contact Walthamstow School For Girls (WSFG)

AH confirmed we intend to use the Forest Community Hall for Sunday morning classes.

AH indicated we are looking for an indoor space for Friday mornings (currently outdoors) and Wednesday mornings (Pimp Hall nature reserve indoor space is too small)

4.7 CB to continue developing the Dao Lu App

Work in progress.

Action point: CB to continue adding functionality

5 Business matters

5.1 Accept new board members – Jason Monero and Belinda Calaguas

Proposal: that Jason Monero and Belinda Calaguas become directors of Dao Lu CIC

proposed by: SS

seconded by: AH

comments:

modifications, if any:

vote passed/rejected: PASSED

action points: CB to add their names to Companies House

6. Projects

6.1 Qi Gong for Health

Proposal: Two 9 week courses (1 day per week) of Qi Gong for Health are offered to students and residents in Walthamstow and Leyton. Funding to be applied for from Sport England.

proposed by: SS

seconded by: BC

comments: need recommendations from Tary for local masters

modifications, if any:

vote passed/rejected: PASSED

action points: SS/BC to contact Tary for recommendations for local masters

7 Events

No events raised for agenda.

8 Training

8.1 New Summer programme/training schedule

Proposal: Outline of proposed changes to take place (as identified in e-update)

proposed by: AH

seconded by: SS

comments: summer programme (mid-July to end of September):

• Joe’s Fitness moved from Wednesdays to Fridays, time from 4pm to 5-6pm (donation model)
• Saturday Fitness suspended
• Saturday Traditional Yoga with Harsh (75 minutes) – 8 week course (donation model)
• Monday’s Unwind with Itricia suspended

modifications, if any:

vote: PASSED

action points: CB to update website

9. Finances

9.1 Report from the Treasurer.

Presented by AH as EW unwell.

Proposal: acceptance of the treasurer’s report

proposed by: AH

seconded by: CB

comments: AH and CB explained use of reserves during last 16 months. Cashflow reduced due to externally funded projects being suspended, and greater concessions to students. Rather than reducing classes, Dao Lu increased classes, online. CB commented this was exactly the right thing to do.

modifications, if any:

vote: PASSED

9.2 Fees/membership policy for ensuring accessibility

Proposal: Dao Lu reinforce a fees/membership policy for ensuring accessibility to all classes for all sectors of the community – removing financial barriers (as outlined in e-update)

proposed by: AH

seconded by: SS

comments: CB raised the point that this has been policy since Dao Lu was formed. It is already on the website on the “Join Dao Lu” page. AH commented that it is important that this be mentioned to potential new students by “word of mouth”.

modifications, if any:

vote: PASSED

action points: CB to make the item more prominent on the website. ALL to mention the policy when talking about membership to potential new students.

10 Media and communication

10.1 Dao Lu Theory

Proposal: Volunteers support the development of Dao Lu Theory strand, resources, website & social media

proposed by: SS

seconded by: ???

comments: KM suggested we use Instagram. Her husband, Marwin, would like to be involved with the website.

modifications, if any:

vote: PASSED

action points: SS to allow KM access to our dormant Instagram account

11 Any other business

None

12 Time minuted meeting ended

Meeting started at 12.30 and ended at 13.23.

The meeting was followed by an informal discussion (non-minuted)

Summary of Action Points

AH to meet Tary (Deyin Taijiquan Institute) and to update at the next meeting

SS to check the status of our booking with Timber Lodge

Action point: AH to contact St Mary’s Welcome Centre

Action point: AF to contact Leyton Sixth Form College (LSFC)

Action point: ??? to contact Harmony Hall

Action point: ??? to contact Walthamstow School For Girls (WSFG)

CB to continue developing the Dao Lu App (particularly at-session register)

CB to update the website for the summer programme

CB to make the concessions policy more prominent on the website.

ALL to mention the concessions policy when talking about membership to potential new students

All to continue to look for suitable venues

---

Next meeting

Saturday 9th October 2021, 12:30 – 2pm, virtual.

The meeting was followed by an informal discussion (non-minuted) with the following agenda:

1) Taster course – Introduction to Health Qi Gong
2) Tai Chi Boot Camp proposal
3) Feedback on returning to physical classes (feedback forms, cancellation of
outdoor classes due to weather, virtual classes, cover instructors for instructor
ill health, self-practice etc)
4) funding proposal / ideas
5) Autumn term programme and venues (including chat room topics)
6) Dao Lu Contract work
7) Dao Lu community involvement (E17 Art Trail / Community Open Week – Tai
Chi @ Kew Gardens )
8) Day Trips
9) AOB

Date	10th April 2021
Time	12:35 – 12:55
Location	Virtual (Zoom)
Chairing	Colin Bootle
Minutes	Aileen Hamdan

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Itricia Byer	instructor	IB
Marilyn Moseley	volunteer	MM
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Ann Faal	student	AF
Zuby Skinner	student	ZS
Delia Heather	student	DH
Yvonne Thomas	student	YT
Anne Carpenter	student	AC
Belinda Calaguas	student	BC
Catherine Furlong	student	CF
Hemma Kalra	student	HK

Apologies received

None

2. Welcome and introduction

3. Acceptance of Minutes from last meeting

proposed by: CB

seconded by: EN

vote: PASSED

4 Updates from Action Points

4.1 All to recommend Covid-19 suitable and affordable indoor venues

Thanks given for two locations received. Request repeated for all to keep eyes open for new locations.

Action point: continue to look for suitable venues

4.2 Board to plan CNY/Awards event

Completed

4.3 SS to check the status of our booking with Timber Lodge

Continuing to attempt to contact them.

4.4 Board to plan World Tai Chi Day event

See 5.1, below.

4.5 (Qi Gong Training) AH to find out more info on the course (why so expensive) and possible discount options for Dao Lu.

Feedback from AH: The course is valuable and expensive (£740 for two Health Qi Gong Forms).

Action point: AH to look into the possibility of Dao Lu becoming an associate member so we may have discount on future bookings.

4.6 BC to look into fundraising through funding bodies

Feedback from BC: submitted an idea to Sports England and was advised to liaise with London Sport for funding options. BC sent her enquiries to London Sport and is waiting for an update.

4.7 CB to continue developing the Dao Lu App

Work in progress.

3 Business matters

3.1 DUNS number

Proposal: that we apply for a DUNS number, a 9 digit identifier for businesses (Data Universal Numbering System) – see www.dnb.co.uk – holds credit ratings.

proposed by: AH

seconded by: CB

comments:

modifications, if any:

vote passed/rejected: PASSED

4. Projects

no items raised for agenda

5. Events

5.1 World Tai Chi Day

Proposal: acceptance of the draft agenda

proposed by: SS

seconded by: CB

comments: discussed in the informal part of the meeting

modifications, if any:

vote passed/rejected: PASSED

action points: SS to take on comments and finalise a programme:
CB/AH to launch marketing on Dao Lu website with a registration form for public members
All to help promote through their networks and invite families and friends

6. Training

No items raised for agenda

7. Finances

Report from the Treasurer

Proposal: acceptance of the treasurer’s report

proposed by: EN

seconded by: CB

comments:

modifications, if any:

vote: PASSED

8. Media and communication

8.1 Waltham Forest Feel Good Accreditation

EN has submitted paperwork for Feel Good accreditation.
This is a requirement to use LBWF controlled facilities as an organised sport.
Dao Lu CIC has been awarded the Waltham Forest Feel Good Accreditation.
Completed. Ongoing for annual renewal.

9. Any other business

None

10. Time minuted meeting ended

Meeting started at 12.35 and ended at 12.55.

The meeting was followed by an informal discussion (non-minuted)

Summary of Action Points

AH to look into the possibility of Dao Lu becoming an associate member of British Qi Gong Association or Deyin Taijiquan Institute so we may have discount on future bookings

BC & SS to continue working on their respective funding applications

AH to apply for a DUNS number and AH to update Kew Gardens with our DUNS number as part of their new supplier registration process

SS / Board to deliver World Tai Chi Day on 25th April, 11.30am to 1pm

SS to check the status of our booking with Timber Lodge

All to continue to look for suitable venues

CB to continue developing the Dao Lu App

---

Next meeting

Saturday 11th July, 12:30 – 2pm, virtual.

The meeting was followed by an informal discussion (non-minuted) with the following agenda:

1) Roles and Responsibilities
Recruiting new board members

2) DBS

3) Feedback/thoughts on returning to physical classes

4) Finance / low cash reserve
Recovery

5) Project – E17 Art Trail 2021

6) World Tai Chi Day 2021

Date	9th January 2021
Time	12:35 – 13:40
Location	Virtual (Zoom)
Chairing	Colin Bootle
Minutes	Sankofa Small

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Ann Faal	student	AF
Louise Holloway	student	LH
Zuby Skinner	student	ZS
Delia Heather	student	DH
Yvonne Thomas	student	YT
Anne Carpenter	student	AC
Belinda Calaguas	student	BC
Catherine Furlong	student	CF
Pat Cutler	student	PC
Hemma Kalra	student	HK
Lola Talbot	student	LT
Shephali Kala	student	SK

Apologies received

Joe McPhoy (JM), Aaron Whittaker (AW), Itricia Byer (IB)

2. Welcome and introduction

3. Acceptance of Minutes from last meeting

proposed by: CB

seconded by: AH

vote: PASSED

4 Updates from Action Points

4.1 CB to continue creating the Dao Lu App

Covered by 7.1, below

4.2 All to recommend Covid-19 suitable and affordable indoor venues

Comments received: Aileen informed the meeting that St Barnabas Hall was no longer available due to the change in nursery opening times and they had offered us use of a container building beside the church. The space was not suitable. Another venue was found in Leyton at £100 an hour – too expensive.

Action point: continue to look for suitable venues

4.3 All to continue giving feedback on the current and upcoming programme

Covered by 7.2, below

3 Business matters

no items raised for agenda

4. Projects

no items raised for agenda

5. Events

5.1 Awards and CNY

Proposal: Awards Ceremony and Chinese New Year celebration to be held on Saturday, 27th February.

proposed by: AH

seconded by: SS

comments: AH outlined the background to this event and suggested there is a red theme for CNY and SS requested nominations for the awards this year.

modifications, if any:

vote: PASSED

action points: Directors to plan the event

5.2 World Tai Chi Day

Proposal: World Tai Chi Day to be held on Saturday, 24th April 2021

proposed by: AH

seconded by: SS

comments: SS gave a background to this event – Timber Lodge at Olympic Park was booked last year and the booking should have transferred to this year (due to Lockdown in April 2020). AH would like to plan for an outdoor event, as well as have a contingency plan for Zoom.

PC suggested there may be a lot of planning for two events within 2 months of each other.

modifications, if any: LH suggested that Lloyd Park could be the alternative outdoor venue for this year (local with access to the public, toilets and café) as social distancing restrictions may still be in place and planning time limited.

vote: PASSED

action points: SS to check the status of our booking with Timber Lodge.

The board will plan the event.

6. Training

6.1 Qi Gong Instructor Training

Proposal: Qi Gong instructor training. Costs? Details?

proposed by: AH

seconded by: EN

comments: AH will not vote due to conflict of interest.

The Health Qigong training is offered by the British Qigong Association (headed by Tary Yip and Faye Li) and will cost £1460 for all 4 units (which can be taken in sets of 2 @ £730 each). The course runs over 9 weekends from March 2021 to July and the training has to be updated every year for £65. A deposit is required of £250 per instructor.

MM made suggestion of using already qualified external Qigong instructors.

modifications, if any: current price is too excessive for Dao Lu to subsidise. Proposal modified to investigate further.

vote: PASSED

action points: AH will find out if Dao Lu can be given any reductions on the fees.

7. Finances

Report from the Treasurer

Proposal: acceptance of the treasurer’s report

proposed by: EN

seconded by: CB

comments:

AH informed the meeting that from the total of 40 registered paying members, some are paying the full amount, whilst others are subsidised in different ways.

BC suggested that Dao Lu could fundraise to meet extra costs like the instructor training.

modifications, if any:

vote: PASSED

action points: BC to look into fundraising through funding bodies.

8. Media and communication

8.1 Dao Lu App

CB has been creating a web-based app for registration, classes and emergency information.

Proposal: That CB be paid for this work

proposed by: AH

seconded by: SS

comments: CB absented himself and did not vote due to conflict of interest

CB to be paid £500 (£300 initially then £200 January 2022). The webapp and Mobile app will be completed over the coming months, followed by a review of how useful it proves to be. An annual review will follow every January. Hosting and maintenance will be £100 per year, payable on 1st July each year.

modifications, if any:

vote: PASSED

action points: CB to continue developing the app

8.2 Feedback form

SS and CB have created a feedback form.

Proposal: That the feedback form be made permanent on the website

proposed by: SS

seconded by: CB

comments: SS explained the purpose of the form – ongoing feedback and if a student decides to leave.

modifications, if any:

vote: PASSED

action points:

8.3 Waltham Forest Feel Good Accreditation

EN has submitted paperwork for Feel Good accreditation.

This is a requirement to use LBWF controlled facilities as an organised sport.

Proposal: Thanks to EN for doing this work

proposed by: AH

seconded by: BC

comments: AH explained that the Feel Good Mark is now required in the borough if an organisation wants to use its greens spaces, as it acknowledges that groups are meeting specific standards of practice.

EN thanks AH also for her input into the completion of the application.

vote: PASSED

modifications, if any:

action points:

9. Any other business

(the following have not been raised for the agenda, but may be covered if required, or discussed outside the board meeting)

– T-Shirts CB – they will be delivered soon. Quality of stock was raised as an issue by YT. CB answered that the new delivery is better quality and more expensive.

– Theory on website – to be discussed in the informal part of the meeting.

– Adjustments to timetable for lockdown-2 – to be discussed in the informal part of the meeting.

– BCCMA (insurance, qualifications) – AH – all up to date

– DBS CB – not an issue at the moment.

action points:

10. Time minuted meeting ended

Meeting started at 12.35 and ended at 1.40.

The meeting was followed by an informal discussion (non-minuted)

Summary of Action Points

All to continue to look for suitable venues

Board to plan CNY/Awards event

SS to check the status of our booking with Timber Lodge

Board to plan World Tai Chi Day event

AH to find out more info on the course (why so expensive) and possible discount options for Dao Lu.

BC to look into fundraising through funding bodies

CB to continue developing the Dao Lu App

---

Next meeting

Saturday 10th April, 12:30 – 2pm, virtual.

Date	5th September 2020
Time	12:30 – 14:15
Location	Virtual (Zoom)
Chairing	Sankofa Small
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Flavia Columba	volunteer	FC
Wendy Saville	volunteer	WS
Ann Faal	student	AF
Louise Holloway	student	LH
Zuby Skinner	student	ZS
Delia Heather	student	DH
Yvonne Thomas	student	YT
Anne Carpenter	student	AC

Apologies received

Catherine Furlong (CF), Hemma Kalra (HK), Karolina Melendez-Strzelbicka (KMS), Belinda Calaguas (BC)

Minutes of previous meeting

The minutes of the previous meeting, held on 16th May 2020, were accepted and agreed.

Matters arising from minutes

AH has contacted those who need insurance and this is now completed.

CB reported that due to classes being virtual and no volunteers being active, there is no need to check DBS status at this time. When volunteering restarts, volunteers should have their DBS status re-checked.

The Dao Lu App

CB reported on and demonstrated the admin area of the “Dao Lu App” – name changed slightly from “Registration App” as it does more than registrations. In particular:

• Students can input their own information into the app, dispensing with paper forms
• Information includes emergency and medical conditions
• There are roles so users only see the information they are allowed to see (admin, director, instructor, volunteer, student)
• Personal information is kept private, as per GDPR
• Compliance with GDPR is simplified by having a single location for personal information, so students can request a report of what information we have of them, to correct it or delete it (as required by GDPR)
• A single place where we can keep preferences for email, sms, WhatsApp and photography
• Concept of “home class” for monitoring viability of classes
• “Reports” to be generated, e.g. monthly student lists, so treasurer can cross-check whether students who have not paid monthly have attended any sessions – giving us a chance to follow up
• Transmission of personal information by email to be strongly discouraged, as insecure and difficult to trace and delete all copies
• It is a work in progress, so functionality will be added continuously
• Planned enhancements include metrics (age, gender, ethnicity, disabilities etc) required for funding applications and for us to ensure inclusion.

Suggestions raised:

• Confirmation by email that the form has been completed (but not containing any personal information)
• Add Dao Lu logo and developer link
• Add access needs, support worker fields

Participants’ initial feedback was positive. WS commented that she was so happy to see this happening after discussions in the past year

Autumn/Winter programme

AH gave a summary of the Spring/Summer programme, particularly in light of the Covid-19 pandemic. All Dao Lu classes have been kept running, and moved online. Extra classes have been added (fitness, yoga, Pilates, salsa) either included in regular fees or on a donation basis. We also hosted a weekly class for a North Yorkshire group, giving Dao Lu students an additional class. Social activities have gone online, with two active chat sessions.

Since 1st August, we have started returning to physical classes. AW and AH have kept one online class each. In bad weather, physical classes have moved online at short notice, instead of being cancelled. New social activities (with social distancing) have been added – walks and trips.

The autumn/winter programme is being planned now. Normally we move indoors from 1st September, but not all locations remain available, so changes are being made. Our session time at St Barnabas is now required for sanitisation, therefore no longer available. The Bowls Green pavillion requires us to sanitise the toilets before and after the sessions, which is not practical. We plan to use the outside area (gated) only. Triangle-House GP is no longer suitable due to Covid-19 restrictions – we are currently seeking a new home for this class. WTJC on Friday mornings cannot use the Bowls Green pavillion as is fully booked; we plan to move to the Aveling Centre, which also has a small outdoor covered area.

MM suggested that the Tuesday evening class revert to online during the autumn/winter terms. This would mean students not having to travel to class in the dark, and save Dao Lu room hire costs. The class could take place outdoors in a local park during Spring/Summer when there is sufficient daylight.

Theory Development

SS presented on proposals for theory development. They cover the first two years, on a term by term basis.

We have recognised that theory is an important part of training. A questionnaire was produced online to collate responses. The results of this questionnaire and a theory development proposal were circulated before the meeting.

Theory Development considered the following areas:

• Forums and events
• In classes
• Alternative platforms (social media, website, videos etc)
• Qi Gong practice and theory to be developed
• Beginner students’ theory development
• Intermediate students’ theory development
• Curriculum development

Finance

EW (treasurer) reported on our financial situation. The latest part-year accounts were circulated before the meeting.

Dao Lu CIC accounts can be considered to be healthy. Covid-19 has not had a significant affect on Dao Lu finances, despite the overnight change from physical to virtual classes; the reduction in fees from students and the reduction in hall-hire expenses. Remarkably, these changes balanced each other out well.

WS queried whether return to physical classes, with possibly fewer students, would affect finances in the near future.

AOB

We have succeeded in winning a small funding for “Milling Around”, to take place over September and October 2020. This is to provide four Tai Chi sessions, two online (Zoom) and two physical, outdoors (e.g. at Walthamstow Wetlands). A key part of the award is that all sessions will be recorded and made available online for five years.

Next meeting

The next meeting will be held on Saturday, 9th January 2021, 12.30pm, online.

Chair of next meeting: AH

Minutes to be taken by: CB

Action points

CB to continue creating the Dao Lu App

All to recommend Covid-19 suitable and affordable indoor venues

All to continue giving feedback on the current and upcoming programme

End of meeting

The meeting closed at 14:15

Date	16th May 2020
Time	12:15 – 13:40
Location	Virtual (Zoom)
Chairing	Aileen Hamdan
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Syeda Ahmed	volunteer	SA
Ann Faal	volunteer	AF
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Itricia Byer	instructor	IB
Yvonne Thomas	student	YT
Linda Barlow	student	LB
Rosy Souby	student	RS
Zuby Skinner	student	ZS

Apologies received

Joe McPhoy (JM), Jin Jie (JJ), Wendy Saville (WS)

Minutes of previous meeting

The minutes of the previous meeting, held on 12th January 2020, were accepted and agreed.

Matters arising from minutes

There were no matters arising that were not on the agenda for this meeting.

Current Virtual Programme and gradual move to “normal” life

Our last physical session was on 18th March. All classes since then have been virtual, using the Zoom platform. Aileen opened up the meeting for comments from all:

• Overall, have adapted wonderfully, “a holistic package”
• Need more theory
• Need extra class for practicing forms, for those who have already learnt them, to keep them in memory
• Would be good to have another class by JM, to keep cardio-vascular exercise 3 times a week
• Considering Pilates and yoga classes – people want to try other things
• Keep Zoom when we move outdoors, for those who cannot join in on location (i.e. outside broadcast)
• Keep Zoom virtual classes on
• Consult with students, as we always do, in our gradual process when we go back to “normal” life
• Meditation – focus for longer, deeper, rather than covering many things in one session. “Less is more.”
• Maintain/increase Qi Gong in the current programme when we go back to “normal” life
• We recognised that not everyone likes online training and some had IT problems, e.g. no access to Internet

Finance

EW (treasurer) reported on our financial situation.

We have changed accountants to Julz Bache (JB Accountancy), a local service.

Accounts have been completed for the previous year (to 31st October 2019 inclusive). We made a profit of £1,714. The previous year we made a trading loss of £1,680 giving taxable profits of £34. The corporation tax to pay is £6.46

Dao Lu CIC accounts can be considered to be healthy and we are very happy with the service provided by our new accountant.

Governance

CB described development of the register app. As well as registering attendance, it will allow instructors access to emergency and health information. It will also provide metrics (age, gender, ethnicity, disability) required for funding applications and for us to ensure inclusion.

Insurance – AH reported we are struggling to get some instructors to renew their insurance, AH to follow up.

DBS – CB reported reported some volunteers and instructors had let their update service lapse, resulting in them having no valid DBS. CB to follow up.

Events

Walthamstow Garden Party was cancelled in March. An online alternative has been announced. We will give an update when we know how we will be involved.

SS gave a talk on the annual awards event.

AOB

There was no other business.

Next meeting

The next meeting will be held on Sunday, 16th August 2020, 12:45 – 14:00. Location or virtual to be decided.

Chair of next meeting: SS

Minutes to be taken by: CB

Action points

AH to contact those who need insurance

CB to contact those who need DBS

CB to continue creating student register application

End of meeting

The meeting closed at 13:40