Date	9th January 2021
Time	12:35 – 13:40
Location	Virtual (Zoom)
Chairing	Colin Bootle
Minutes	Sankofa Small

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Ann Faal	student	AF
Louise Holloway	student	LH
Zuby Skinner	student	ZS
Delia Heather	student	DH
Yvonne Thomas	student	YT
Anne Carpenter	student	AC
Belinda Calaguas	student	BC
Catherine Furlong	student	CF
Pat Cutler	student	PC
Hemma Kalra	student	HK
Lola Talbot	student	LT
Shephali Kala	student	SK

Apologies received

Joe McPhoy (JM), Aaron Whittaker (AW), Itricia Byer (IB)

2. Welcome and introduction

3. Acceptance of Minutes from last meeting

proposed by: CB

seconded by: AH

vote: PASSED

4 Updates from Action Points

4.1 CB to continue creating the Dao Lu App

Covered by 7.1, below

4.2 All to recommend Covid-19 suitable and affordable indoor venues

Comments received: Aileen informed the meeting that St Barnabas Hall was no longer available due to the change in nursery opening times and they had offered us use of a container building beside the church. The space was not suitable. Another venue was found in Leyton at £100 an hour – too expensive.

Action point: continue to look for suitable venues

4.3 All to continue giving feedback on the current and upcoming programme

Covered by 7.2, below

3 Business matters

no items raised for agenda

4. Projects

no items raised for agenda

5. Events

5.1 Awards and CNY

Proposal: Awards Ceremony and Chinese New Year celebration to be held on Saturday, 27th February.

proposed by: AH

seconded by: SS

comments: AH outlined the background to this event and suggested there is a red theme for CNY and SS requested nominations for the awards this year.

modifications, if any:

vote: PASSED

action points: Directors to plan the event

5.2 World Tai Chi Day

Proposal: World Tai Chi Day to be held on Saturday, 24th April 2021

proposed by: AH

seconded by: SS

comments: SS gave a background to this event – Timber Lodge at Olympic Park was booked last year and the booking should have transferred to this year (due to Lockdown in April 2020). AH would like to plan for an outdoor event, as well as have a contingency plan for Zoom.

PC suggested there may be a lot of planning for two events within 2 months of each other.

modifications, if any: LH suggested that Lloyd Park could be the alternative outdoor venue for this year (local with access to the public, toilets and café) as social distancing restrictions may still be in place and planning time limited.

vote: PASSED

action points: SS to check the status of our booking with Timber Lodge.

The board will plan the event.

6. Training

6.1 Qi Gong Instructor Training

Proposal: Qi Gong instructor training. Costs? Details?

proposed by: AH

seconded by: EN

comments: AH will not vote due to conflict of interest.

The Health Qigong training is offered by the British Qigong Association (headed by Tary Yip and Faye Li) and will cost £1460 for all 4 units (which can be taken in sets of 2 @ £730 each). The course runs over 9 weekends from March 2021 to July and the training has to be updated every year for £65. A deposit is required of £250 per instructor.

MM made suggestion of using already qualified external Qigong instructors.

modifications, if any: current price is too excessive for Dao Lu to subsidise. Proposal modified to investigate further.

vote: PASSED

action points: AH will find out if Dao Lu can be given any reductions on the fees.

7. Finances

Report from the Treasurer

Proposal: acceptance of the treasurer’s report

proposed by: EN

seconded by: CB

comments:

AH informed the meeting that from the total of 40 registered paying members, some are paying the full amount, whilst others are subsidised in different ways.

BC suggested that Dao Lu could fundraise to meet extra costs like the instructor training.

modifications, if any:

vote: PASSED

action points: BC to look into fundraising through funding bodies.

8. Media and communication

8.1 Dao Lu App

CB has been creating a web-based app for registration, classes and emergency information.

Proposal: That CB be paid for this work

proposed by: AH

seconded by: SS

comments: CB absented himself and did not vote due to conflict of interest

CB to be paid £500 (£300 initially then £200 January 2022). The webapp and Mobile app will be completed over the coming months, followed by a review of how useful it proves to be. An annual review will follow every January. Hosting and maintenance will be £100 per year, payable on 1st July each year.

modifications, if any:

vote: PASSED

action points: CB to continue developing the app

8.2 Feedback form

SS and CB have created a feedback form.

Proposal: That the feedback form be made permanent on the website

proposed by: SS

seconded by: CB

comments: SS explained the purpose of the form – ongoing feedback and if a student decides to leave.

modifications, if any:

vote: PASSED

action points:

8.3 Waltham Forest Feel Good Accreditation

EN has submitted paperwork for Feel Good accreditation.

This is a requirement to use LBWF controlled facilities as an organised sport.

Proposal: Thanks to EN for doing this work

proposed by: AH

seconded by: BC

comments: AH explained that the Feel Good Mark is now required in the borough if an organisation wants to use its greens spaces, as it acknowledges that groups are meeting specific standards of practice.

EN thanks AH also for her input into the completion of the application.

vote: PASSED

modifications, if any:

action points:

9. Any other business

(the following have not been raised for the agenda, but may be covered if required, or discussed outside the board meeting)

– T-Shirts CB – they will be delivered soon. Quality of stock was raised as an issue by YT. CB answered that the new delivery is better quality and more expensive.

– Theory on website – to be discussed in the informal part of the meeting.

– Adjustments to timetable for lockdown-2 – to be discussed in the informal part of the meeting.

– BCCMA (insurance, qualifications) – AH – all up to date

– DBS CB – not an issue at the moment.

action points:

10. Time minuted meeting ended

Meeting started at 12.35 and ended at 1.40.

The meeting was followed by an informal discussion (non-minuted)

Summary of Action Points

All to continue to look for suitable venues

Board to plan CNY/Awards event

SS to check the status of our booking with Timber Lodge

Board to plan World Tai Chi Day event

AH to find out more info on the course (why so expensive) and possible discount options for Dao Lu.

BC to look into fundraising through funding bodies

CB to continue developing the Dao Lu App

---

Next meeting

Saturday 10th June, 12:30 – 2pm, virtual.

Date	5th September 2020
Time	12:30 – 14:15
Location	Virtual (Zoom)
Chairing	Sankofa Small
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Flavia Columba	volunteer	FC
Wendy Saville	volunteer	WS
Ann Faal	student	AF
Louise Holloway	student	LH
Zuby Skinner	student	ZS
Delia Heather	student	DH
Yvonne Thomas	student	YT
Anne Carpenter	student	AC

Apologies received

Catherine Furlong (CF), Hemma Kalra (HK), Karolina Melendez-Strzelbicka (KMS), Belinda Calaguas (BC)

Minutes of previous meeting

The minutes of the previous meeting, held on 16th May 2020, were accepted and agreed.

Matters arising from minutes

AH has contacted those who need insurance and this is now completed.

CB reported that due to classes being virtual and no volunteers being active, there is no need to check DBS status at this time. When volunteering restarts, volunteers should have their DBS status re-checked.

The Dao Lu App

CB reported on and demonstrated the admin area of the “Dao Lu App” – name changed slightly from “Registration App” as it does more than registrations. In particular:

• Students can input their own information into the app, dispensing with paper forms
• Information includes emergency and medical conditions
• There are roles so users only see the information they are allowed to see (admin, director, instructor, volunteer, student)
• Personal information is kept private, as per GDPR
• Compliance with GDPR is simplified by having a single location for personal information, so students can request a report of what information we have of them, to correct it or delete it (as required by GDPR)
• A single place where we can keep preferences for email, sms, WhatsApp and photography
• Concept of “home class” for monitoring viability of classes
• “Reports” to be generated, e.g. monthly student lists, so treasurer can cross-check whether students who have not paid monthly have attended any sessions – giving us a chance to follow up
• Transmission of personal information by email to be strongly discouraged, as insecure and difficult to trace and delete all copies
• It is a work in progress, so functionality will be added continuously
• Planned enhancements include metrics (age, gender, ethnicity, disabilities etc) required for funding applications and for us to ensure inclusion.

Suggestions raised:

• Confirmation by email that the form has been completed (but not containing any personal information)
• Add Dao Lu logo and developer link
• Add access needs, support worker fields

Participants’ initial feedback was positive. WS commented that she was so happy to see this happening after discussions in the past year

Autumn/Winter programme

AH gave a summary of the Spring/Summer programme, particularly in light of the Covid-19 pandemic. All Dao Lu classes have been kept running, and moved online. Extra classes have been added (fitness, yoga, Pilates, salsa) either included in regular fees or on a donation basis. We also hosted a weekly class for a North Yorkshire group, giving Dao Lu students an additional class. Social activities have gone online, with two active chat sessions.

Since 1st August, we have started returning to physical classes. AW and AH have kept one online class each. In bad weather, physical classes have moved online at short notice, instead of being cancelled. New social activities (with social distancing) have been added – walks and trips.

The autumn/winter programme is being planned now. Normally we move indoors from 1st September, but not all locations remain available, so changes are being made. Our session time at St Barnabas is now required for sanitisation, therefore no longer available. The Bowls Green pavillion requires us to sanitise the toilets before and after the sessions, which is not practical. We plan to use the outside area (gated) only. Triangle-House GP is no longer suitable due to Covid-19 restrictions – we are currently seeking a new home for this class. WTJC on Friday mornings cannot use the Bowls Green pavillion as is fully booked; we plan to move to the Aveling Centre, which also has a small outdoor covered area.

MM suggested that the Tuesday evening class revert to online during the autumn/winter terms. This would mean students not having to travel to class in the dark, and save Dao Lu room hire costs. The class could take place outdoors in a local park during Spring/Summer when there is sufficient daylight.

Theory Development

SS presented on proposals for theory development. They cover the first two years, on a term by term basis.

We have recognised that theory is an important part of training. A questionnaire was produced online to collate responses. The results of this questionnaire and a theory development proposal were circulated before the meeting.

Theory Development considered the following areas:

• Forums and events
• In classes
• Alternative platforms (social media, website, videos etc)
• Qi Gong practice and theory to be developed
• Beginner students’ theory development
• Intermediate students’ theory development
• Curriculum development

Finance

EW (treasurer) reported on our financial situation. The latest part-year accounts were circulated before the meeting.

Dao Lu CIC accounts can be considered to be healthy. Covid-19 has not had a significant affect on Dao Lu finances, despite the overnight change from physical to virtual classes; the reduction in fees from students and the reduction in hall-hire expenses. Remarkably, these changes balanced each other out well.

WS queried whether return to physical classes, with possibly fewer students, would affect finances in the near future.

AOB

We have succeeded in winning a small funding for “Milling Around”, to take place over September and October 2020. This is to provide four Tai Chi sessions, two online (Zoom) and two physical, outdoors (e.g. at Walthamstow Wetlands). A key part of the award is that all sessions will be recorded and made available online for five years.

Next meeting

The next meeting will be held on Saturday, 9th January 2021, 12.30pm, online.

Chair of next meeting: AH

Minutes to be taken by: CB

Action points

CB to continue creating the Dao Lu App

All to recommend Covid-19 suitable and affordable indoor venues

All to continue giving feedback on the current and upcoming programme

End of meeting

The meeting closed at 14:15

Date	16th May 2020
Time	12:15 – 13:40
Location	Virtual (Zoom)
Chairing	Aileen Hamdan
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	secretary	CB
Sankofa Small	director	SS
Marilyn Moseley	volunteer	MM
Syeda Ahmed	volunteer	SA
Ann Faal	volunteer	AF
Jason Monero	volunteer	JM
Eileen Monero	volunteer	EM
Daniela Garlashelli	volunteer	DG
Itricia Byer	instructor	IB
Yvonne Thomas	student	YT
Linda Barlow	student	LB
Rosy Souby	student	RS
Zuby Skinner	student	ZS

Apologies received

Joe McPhoy (JM), Jin Jie (JJ), Wendy Saville (WS)

Minutes of previous meeting

The minutes of the previous meeting, held on 12th January 2020, were accepted and agreed.

Matters arising from minutes

There were no matters arising that were not on the agenda for this meeting.

Current Virtual Programme and gradual move to “normal” life

Our last physical session was on 18th March. All classes since then have been virtual, using the Zoom platform. Aileen opened up the meeting for comments from all:

• Overall, have adapted wonderfully, “a holistic package”
• Need more theory
• Need extra class for practicing forms, for those who have already learnt them, to keep them in memory
• Would be good to have another class by JM, to keep cardio-vascular exercise 3 times a week
• Considering Pilates and yoga classes – people want to try other things
• Keep Zoom when we move outdoors, for those who cannot join in on location (i.e. outside broadcast)
• Keep Zoom virtual classes on
• Consult with students, as we always do, in our gradual process when we go back to “normal” life
• Meditation – focus for longer, deeper, rather than covering many things in one session. “Less is more.”
• Maintain/increase Qi Gong in the current programme when we go back to “normal” life
• We recognised that not everyone likes online training and some had IT problems, e.g. no access to Internet

Finance

EW (treasurer) reported on our financial situation.

We have changed accountants to Julz Bache (JB Accountancy), a local service.

Accounts have been completed for the previous year (to 31st October 2019 inclusive). We made a profit of £1,714. The previous year we made a trading loss of £1,680 giving taxable profits of £34. The corporation tax to pay is £6.46

Dao Lu CIC accounts can be considered to be healthy and we are very happy with the service provided by our new accountant.

Governance

CB described development of the register app. As well as registering attendance, it will allow instructors access to emergency and health information. It will also provide metrics (age, gender, ethnicity, disability) required for funding applications and for us to ensure inclusion.

Insurance – AH reported we are struggling to get some instructors to renew their insurance, AH to follow up.

DBS – CB reported reported some volunteers and instructors had let their update service lapse, resulting in them having no valid DBS. CB to follow up.

Events

Walthamstow Garden Party was cancelled in March. An online alternative has been announced. We will give an update when we know how we will be involved.

SS gave a talk on the annual awards event.

AOB

There was no other business.

Next meeting

The next meeting will be held on Sunday, 16th August 2020, 12:45 – 14:00. Location or virtual to be decided.

Chair of next meeting: SS

Minutes to be taken by: CB

Action points

AH to contact those who need insurance

CB to contact those who need DBS

CB to continue creating student register application

End of meeting

The meeting closed at 13:40

Date	12th January 2020
Time	12:50
Location	Lloyd Park Community Room, Lloyd Park, Walthamstow E17 4PP
Chairing	Marilyn Moseley
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	vice-chair	CB
Sankofa Small	director	SS
Aaron Whitaker	instructor	AW
Marilyn Moseley	volunteer	MM
Wendy Saville	volunteer	WS
Jin Jie	volunteer	JJ
Syeda Ahmed	volunteer	SA
Nadia Rogmati	instructor	NR
Peter Jones	volunteer	PJ
Flavia Columba	student	CF
Doreen Wakefield	student	DW

Apologies received

Itricia Byer, Daniela Garlashelli, Zuzanna Jonczyk (ZJ)

Minutes of previous meeting

The minutes of the previous meeting, held on 6th October 2019, were agreed.

Matters arising from minutes

Action points:

• “Join Dao Lu” page created on website
• Phone system, calls AH and CB only. SS volunteered to be added
• 100 copies of new licence ordered and received
• PositiveTools4Life joint project – cancelled as they did not receive funding
• Cottages in North Yorkshire – too expensive and short supply in peak season, so no further action
• WS to consider canal boat day trip this spring or summer (boats take 10-12 people)

New Projects

Dao Lu Awards Event

AH introduced the Dao Lu Awards event + AGM to take place on Saturday, 8th February 2020, from 4.30pm to 7.30pm at:

The Foster Hall
(St Barnabas Church Hall)
Wellesley Road
Walthamstow
London
E17 8JZ

Dao Lu was set up in 2013, and we supported our Master, Shifu Browne, with grading. This continues to be the case. As this type of grading is unsuitable for some of our students, we wish to recognise their achievements and long attendance. It is not an alternative to grading. The expected format is:

• opening
• long attendance group (certificates) to recognise achievement in Tai Chi and support for Dao Lu
• volunteers recognition
• explain not grading
• wear tai chi uniform/clothes
• each class give a performance each class decides (2 min each)
• instructor showcase
• coffee/tea
• individual showcase
• socialising
• feedback so can adjust for future awards
• AGM

CB to create the agenda for and chair the AGM

Chinese New Year 2020

There will be four events to celebrate Chinese New Year involving Dao Lu:

• Tai Chi with violin / GP open evening at Triangle House Health Centre, Thursday 23rd Jan, 6.30 – 8pm
• Tai Chi demo + workshop on Saturday 25th January at CRATE Building, a new venue near St James Hospital
• Chinese arts / performance, an external event at Regent Hall, Oxford Street, on Saturday 1st February. AH has tickets
• Dao Lu Awards + AGM on Saturday 8th February at Foster Hall, students and instructors showcasing Tai Chi

World Tai Chi Day

SS introduced planning for World Tai Chi Day 2020. It is normally on the last Saturday of April, but we celebrate on the next day, to combine with our Sunday classes. We normally celebrate in Lloyd Park, but this year SS has approached the Olympic Park, Stratford. There is a lottery grant for £1,000 – chosen at random, not necessarily by quality of application.

We have applied for funding to cover the Timber Lodge hire, which has both indoor and outdoor areas. If successful, we can have workshops, pay instructor fees, volunteer expenses etc. If unsuccessful, we will still go ahead, but will pay £350 for venue. Students can bring refreshments.

The aim is for every student to bring one person who is currently not doing Tai Chi. The date is Sunday 26th April, 10am – 1pm

We intend to show Tai Chi is suitable for people of all ages, gender, abilities etc.

Marketing – Stratford area, Timber Lodge, Triangle House, Leytonstone/Leyton

Finance

Accounts

The accounts were circulated before the meeting.

New accountants

EN to confirm with an accountants in Chingford, at a fixed £600/year. They already have four CICs on their books. Price includes annual accounts, submission and use of their address (with any letters received scanned and emailed to us).

Contracts

Crest has had their budget cut and wish to try new activities, after three years.

Honey Lane (retirement home) – new management has cut costs by closing this class.

The contract for Kings St Pancras Hospital has ended, as planned, after one year. The building is being demolished.

AH requested all to look out for organisations involving people with learning disabilities or dementia as in our experience they really appreciate the value of Tai Chi.

Contracts at PIP and Hendon are still continuing. PIP has other branches, AH to contact. These contracts do not provide a significant amount of money to Dao Lu, but is of value for our instructors.

Governance

Data collection

CB introduced his ideas for a class attendance registry application. Dao Lu is a “to the doorstep” organisation, without any fixed location. We need a portable system that is easy and quick to use – e.g. by one volunteer (with backup volunteer) to take attendees and register new students. Agreed for CB to go ahead as proposed. Agreed Bootle Ltd to be paid at proposed rate. Expected timescale two months. No alternative applications had been suggested.

Agreed the Dao Lu safeguarding policy should be on the website.

Promotion, Media and Communication

Leaflets – agreed to go ahead with another print run. Telephone number to be added to front. Leyton Yogo Studio and Handsworth classes to be deleted (Handsworth may be restored). Add Instagram if account created in time.

AOB

Social

CB investigated cottage rental in N. Yorks for August 2020, 4 nights. Too expensive at peak period, decided not to follow up.

WS to continue planning a Dao Lu canal boat trip for Spring or Summer 2020, as a day trip.

Hoodies

Agreed this would be just the iron-on logo, with retailers of a selection of suitable hoodies being circulated. Supplies ready-made with logo are too expensive at £30.

Next meeting

The next meeting will be held on Saturday, 16th May 2020 2 – 4pm at a local venue (tbc) e.g. Crate.

Chair of next meeting: AH

Minutes to be taken by: CB

Action points

ALL to find organisations locally that support learning difficulties or dementia, so we can contact them regarding providing Tai Chi sessions

SS to continue organising World Tai Chi Day 2020 at Olympic Park, Stratford

AH to organise Dao Lu Awards event for 8th February 2020

CB to chair AGM after Dao Lu Awards event

CB to create student register application

CB to order leaflet prints, with small modifications

WS to organise canal boat day trip

EN & ZJ to order 100 Dao Lu iron-on logos and suggest 3-4 hoodie suppliers so students can order plain hoodies themselves.

End of meeting

The meeting closed at 14:50

Date	6th October 2019
Time	11:10
Location	Peking Chef, Hoe Street, Walthamstow
Chairing	Ewa Nevisandah / Aileen Hamdan
Minutes	Colin Bootle

Present

Aileen Hamdan	chair, instructor	AH
Ewa Nevisandah	treasurer	EN
Colin Bootle	vice-chair	CB
Sankofa Small	director	SS
Daniela Garlashelli	volunteer	DG
Marilyn Moseley	volunteer	MM
Wendy Saville	volunteer	WS
Jin Jie	volunteer	JJ

Apologies received

Itricia Byer, Aaron Whitaker

Minutes of previous meeting

The minutes of the previous meeting, held on 27th July 2019, were agreed.

Matters arising from minutes

There were no matters arising not included in the agenda.

New Projects

CB introduced that PositiveTools4Life, a local charity, wishes to work closer with Dao Lu. They are proposing a project to promote mindfulness in the community – the initial term of classes to be meditation type mindfulness, and the second term of classes to be active mindfulness using Tai Chi. The third term would be 50:50. Location to be the WF Community Hub (ex. Asian Centre) in Orford Road, Walthamstow. Dates and time to be agreed. PositiveTools4Life would pay Dao Lu for the instructor, so is a very low risk from Dao Lu’s perspective. Sessions to start in 2020. PositiveTools4Life are happy to introduce Dao Lu to GP surgeries for “social prescriptions”. CB to liaise with PositiveTools4Life.

Contact with Lotus Health Centre was made at the Mindfulness on the Green event in September. They are based in Highams Park and wish to include Tai Chi sessions.

Finance

Accounts

It was suggested that the accounts reports be circulated by email beforehand – saving on paper and allowing people to read before the meeting. This was agreed.

The accounts were discussed. It was noted that a number of invoices for instructors have yet to be included.

New accountants

EN contacted two accountants in Chingford. One was very responsive and reasonably priced, at a fixed £600/year. They already have four CICs on their books. Price includes annual accounts, submission and use of their address (with any letters received scanned and emailed to us). Second company was very cheap, at £300/year, and did not give a good impression.

EN to arrange a meeting with the prospective accountant and CB to attend also.

CASC

CB and SS have received a letter from HMRC acknowledging CASC submission. No idea how long it will take.

Fees

Some students were confused by the August payment where there was no class. AH to approach those students to explain the August payment is in lieu of ALF payment for those who only attend a single class, that does not have any sessions in August.

AH explained the ALF gives: licence booklet, BCCMA insurance, eligibility for grading, and allows monthly payment rather than drop in rate.

Volunteers

It was agreed that volunteers should be paid reasonable expenses for travel and subsistence for projects where they are expected to attend regularly. Rate to depend on case-by-case e.g. distance and time required.

Learning and Development

Orangebox (reported by SS) – eight people expressed interest, only one person has started a course, so far.

EN and SS attended a LBWF course on behavioural change tactics. Dao Lu is achieving most of the recommendations, but we could improve on getting feedback, particularly from people who are no longer attending. CB to add a feedback form to the website for anonymous feedback that can be referred to from e-updates and any follow-up messages from those who have left.

Grading

Many do not want to do grading, and some feel there is an expectation to students to take grading. AH explained that grading was inherited from our master, Shifu Browne, and is not a requirement for Dao Lu students. Grading is unsuitable for some Dao Lu students. However, students are still welcome to prepare for and take grading if they wish. It was felt that we should have some form of recognition for those who have practised regularly, such as a certificate. It was agreed to have a recognition and celebration event around the time of the next Chinese New Year (e.g. February 8th 2020, at Winchester Road Methodist Church).

Governance

Data collection

Other organisations that we are familiar with have fixed PCs for registration and payment. Dao Lu is a “to the doorstep” organisation, without any fixed location. We need a portable system that is easy and quick to use – e.g. by one volunteer (with backup volunteer) to take attendees and register new students. Action Point – all to research for available portable (e.g. online) solutions.

Promotion, Media and Communication

CB showed a sample of the new licence. It is larger and heavier than the current one. It is for new students, not existing students. Agreed to purchase 100 copies. CB to show to Aaron Whitaker for comment beforehand.

CB raised the issue that there is no “how to join Dao Lu” page on the website. Currently this information is scattered between the contact page, class pages, FAQ and useful links. A single page could bring these together and make a useful link to send people to. It would include for example, what to wear.

CB to check status of the phone system – who gets notified.

AOB

Social

CB to investigate cottage rental in N. Yorks for August 2020, 4 nights.

WS suggested a Dao Lu canal boat trip

Next meeting

The next meeting will be held on Sunday, 12th January 2020, at 12.45pm after beginners class, in Bowls Pavilion. Action Point – AH to book.

Chair of next meeting: MM

Minutes to be taken by: CB

Action points

All to research student registration options

AH to liaise with Mindfulness on the Green

AH to approach students re. August payments

CB to create “Join Dao Lu” page on website

CB to check status of the phone system – who gets notified.

CB to order 100 copies of license, after checking with Aaron Whitaker

CB to liaise with PositiveTools4Life regarding new project

CB to look into cottages for N Yorkshire Tai Chi retreat

EN to circulate accounts by email before meetings

WS to look into canal boat trip

End of meeting

The meeting closed at 13:15