Dao Lu    

a journey to an eternal wellbeing

A JOURNEY TO AN ETERNAL WELLBEING
  • Welcome
  • Join Dao Lu
  • Classes
  • Videos
  • Trips
  • Events
  • News
  • Performances
  • FAQ
    • Directors, Instructors and Volunteers
  • Calendar
  • Contact

Minutes of Dao Lu board meeting, 9th January 2021

January 10, 2021 by bootleweb

Date 9th January 2021
Time 12:35 – 13:40
Location Virtual (Zoom)
Chairing Colin Bootle
Minutes Sankofa Small

Present

Aileen Hamdan chair, instructor AH
Ewa Nevisandah treasurer EN
Colin Bootle secretary CB
Sankofa Small director SS
Marilyn Moseley volunteer MM
Jason Monero volunteer JM
Eileen Monero volunteer EM
Daniela Garlashelli volunteer DG
Ann Faal student AF
Louise Holloway student LH
Zuby Skinner student ZS
Delia Heather student DH
Yvonne Thomas student YT
Anne Carpenter student AC
Belinda Calaguas student BC
Catherine Furlong student CF
Pat Cutler student PC
Hemma Kalra student HK
Lola Talbot student LT
Shephali Kala student SK

Apologies received

Joe McPhoy (JM), Aaron Whittaker (AW), Itricia Byer (IB)

2. Welcome and introduction

3. Acceptance of Minutes from last meeting

proposed by: CB

seconded by: AH

vote: PASSED

4 Updates from Action Points

4.1 CB to continue creating the Dao Lu App

Covered by 7.1, below

4.2 All to recommend Covid-19 suitable and affordable indoor venues

Comments received: Aileen informed the meeting that St Barnabas Hall was no longer available due to the change in nursery opening times and they had offered us use of a container building beside the church. The space was not suitable. Another venue was found in Leyton at £100 an hour – too expensive.

Action point: continue to look for suitable venues

4.3 All to continue giving feedback on the current and upcoming programme

Covered by 7.2, below

3 Business matters

no items raised for agenda

4. Projects

no items raised for agenda

5. Events

5.1 Awards and CNY

Proposal: Awards Ceremony and Chinese New Year celebration to be held on Saturday, 27th February.

proposed by: AH

seconded by: SS

comments: AH outlined the background to this event and suggested there is a red theme for CNY and SS requested nominations for the awards this year.

modifications, if any:

vote: PASSED

action points: Directors to plan the event

5.2 World Tai Chi Day

Proposal: World Tai Chi Day to be held on Saturday, 24th April 2021

proposed by: AH

seconded by: SS

comments: SS gave a background to this event – Timber Lodge at Olympic Park was booked last year and the booking should have transferred to this year (due to Lockdown in April 2020). AH would like to plan for an outdoor event, as well as have a contingency plan for Zoom.

PC suggested there may be a lot of planning for two events within 2 months of each other.

modifications, if any: LH suggested that Lloyd Park could be the alternative outdoor venue for this year (local with access to the public, toilets and café) as social distancing restrictions may still be in place and planning time limited.

vote: PASSED

action points: SS to check the status of our booking with Timber Lodge.

The board will plan the event.

6. Training

6.1 Qi Gong Instructor Training

Proposal: Qi Gong instructor training. Costs? Details?

proposed by: AH

seconded by: EN

comments: AH will not vote due to conflict of interest.

The Health Qigong training is offered by the British Qigong Association (headed by Tary Yip and Faye Li) and will cost £1460 for all 4 units (which can be taken in sets of 2 @ £730 each). The course runs over 9 weekends from March 2021 to July and the training has to be updated every year for £65. A deposit is required of £250 per instructor.

MM made suggestion of using already qualified external Qigong instructors.

modifications, if any: current price is too excessive for Dao Lu to subsidise. Proposal modified to investigate further.

vote: PASSED

action points: AH will find out if Dao Lu can be given any reductions on the fees.

7. Finances

Report from the Treasurer

Proposal: acceptance of the treasurer’s report

proposed by: EN

seconded by: CB

comments:

AH informed the meeting that from the total of 40 registered paying members, some are paying the full amount, whilst others are subsidised in different ways.

BC suggested that Dao Lu could fundraise to meet extra costs like the instructor training.

modifications, if any:

vote: PASSED

action points: BC to look into fundraising through funding bodies.

8. Media and communication

8.1 Dao Lu App

CB has been creating a web-based app for registration, classes and emergency information.

Proposal: That CB be paid for this work

proposed by: AH

seconded by: SS

comments: CB absented himself and did not vote due to conflict of interest

CB to be paid £500 (£300 initially then £200 January 2022). The webapp and Mobile app will be completed over the coming months, followed by a review of how useful it proves to be. An annual review will follow every January. Hosting and maintenance will be £100 per year, payable on 1st July each year.

modifications, if any:

vote: PASSED

action points: CB to continue developing the app

8.2 Feedback form

SS and CB have created a feedback form.

Proposal: That the feedback form be made permanent on the website

proposed by: SS

seconded by: CB

comments: SS explained the purpose of the form – ongoing feedback and if a student decides to leave.

modifications, if any:

vote: PASSED

action points:

8.3 Waltham Forest Feel Good Accreditation

EN has submitted paperwork for Feel Good accreditation.

This is a requirement to use LBWF controlled facilities as an organised sport.

Proposal: Thanks to EN for doing this work

proposed by: AH

seconded by: BC

comments: AH explained that the Feel Good Mark is now required in the borough if an organisation wants to use its greens spaces, as it acknowledges that groups are meeting specific standards of practice.

EN thanks AH also for her input into the completion of the application.

vote: PASSED

modifications, if any:

action points:

9. Any other business

(the following have not been raised for the agenda, but may be covered if required, or discussed outside the board meeting)

– T-Shirts CB – they will be delivered soon. Quality of stock was raised as an issue by YT. CB answered that the new delivery is better quality and more expensive.

– Theory on website – to be discussed in the informal part of the meeting.

– Adjustments to timetable for lockdown-2 – to be discussed in the informal part of the meeting.

– BCCMA (insurance, qualifications) – AH – all up to date

– DBS CB – not an issue at the moment.

action points:

10. Time minuted meeting ended

Meeting started at 12.35 and ended at 1.40.

The meeting was followed by an informal discussion (non-minuted)

Summary of Action Points

All to continue to look for suitable venues

Board to plan CNY/Awards event

SS to check the status of our booking with Timber Lodge

Board to plan World Tai Chi Day event

AH to find out more info on the course (why so expensive) and possible discount options for Dao Lu.

BC to look into fundraising through funding bodies

CB to continue developing the Dao Lu App


Next meeting

Saturday 10th June, 12:30 – 2pm, virtual.

Filed Under: Governance

  • Tai Chi Breeze for Girls and Women
  • Women’s Tai Chi Corner – Chingford
  • Women’s Tai Chi Corner
  • Tai Chi in Higham Hill
  • Sunday Tai Chi Corner
  • Welcome
  • Join Dao Lu
  • Classes
  • What is Tai Chi
  • Training Videos
  • Trips
  • Performances
  • Gallery
  • Useful Links
  • FAQ
  • Maps
  • Grading
  • My Journey
  • Directors, Instructors and Volunteers
  • Projects
  • Calendar
  • Governance
  • Archives
  • Privacy Policy
  • Cookie Policy
  • Feedback
  • Contact
Feel Good Attribution logo

To train and promote Tai chi and other activities to the whole community for a healthier and calmer mind, body and lifestyle

Dao Lu CIC is registered at Companies House as a Community Interest Company, No. 08722051. Regulated by the CIC regulator

Dao Lu is a member of the British Council for Chinese Martial Arts, No. 63

Follow us on Facebook and Twitter @DaoLuCIC to get the latest updates! Dao LU C.I.C is not responsible for the content of external sites.

Copyright ©2013 - 2020 Dao Lu C.I.C.

Created and maintained by BOOTLEweb