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Minutes of Dao Lu board meeting, 16th May 2020

May 16, 2020 by bootleweb

Date16th May 2020
Time12:15 – 13:40
LocationVirtual (Zoom)
ChairingAileen Hamdan
MinutesColin Bootle

Present

Aileen Hamdanchair, instructorAH
Ewa NevisandahtreasurerEN
Colin BootlesecretaryCB
Sankofa SmalldirectorSS
Marilyn MoseleyvolunteerMM
Syeda AhmedvolunteerSA
Ann FaalvolunteerAF
Jason MonerovolunteerJM
Eileen MonerovolunteerEM
Daniela GarlashellivolunteerDG
Itricia ByerinstructorIB
Yvonne ThomasstudentYT
Linda BarlowstudentLB
Rosy SoubystudentRS
Zuby SkinnerstudentZS

Apologies received

Joe McPhoy (JM), Jin Jie (JJ), Wendy Saville (WS)

Minutes of previous meeting

The minutes of the previous meeting, held on 12th January 2020, were accepted and agreed.

Matters arising from minutes

There were no matters arising that were not on the agenda for this meeting.

Current Virtual Programme and gradual move to “normal” life

Our last physical session was on 18th March. All classes since then have been virtual, using the Zoom platform. Aileen opened up the meeting for comments from all:

  • Overall, have adapted wonderfully, “a holistic package”
  • Need more theory
  • Need extra class for practicing forms, for those who have already learnt them, to keep them in memory
  • Would be good to have another class by JM, to keep cardio-vascular exercise 3 times a week
  • Considering Pilates and yoga classes – people want to try other things
  • Keep Zoom when we move outdoors, for those who cannot join in on location (i.e. outside broadcast)
  • Keep Zoom virtual classes on
  • Consult with students, as we always do, in our gradual process when we go back to “normal” life
  • Meditation – focus for longer, deeper, rather than covering many things in one session. “Less is more.”
  • Maintain/increase Qi Gong in the current programme when we go back to “normal” life
  • We recognised that not everyone likes online training and some had IT problems, e.g. no access to Internet

Finance

EW (treasurer) reported on our financial situation.

We have changed accountants to Julz Bache (JB Accountancy), a local service.

Accounts have been completed for the previous year (to 31st October 2019 inclusive). We made a profit of £1,714. The previous year we made a trading loss of £1,680 giving taxable profits of £34. The corporation tax to pay is £6.46

Dao Lu CIC accounts can be considered to be healthy and we are very happy with the service provided by our new accountant.

Governance

CB described development of the register app. As well as registering attendance, it will allow instructors access to emergency and health information. It will also provide metrics (age, gender, ethnicity, disability) required for funding applications and for us to ensure inclusion.

Insurance – AH reported we are struggling to get some instructors to renew their insurance, AH to follow up.

DBS – CB reported reported some volunteers and instructors had let their update service lapse, resulting in them having no valid DBS. CB to follow up.

Events

Walthamstow Garden Party was cancelled in March. An online alternative has been announced. We will give an update when we know how we will be involved.

SS gave a talk on the annual awards event.

AOB

There was no other business.

Next meeting

The next meeting will be held on Sunday, 16th August 2020, 12:45 – 14:00. Location or virtual to be decided.

Chair of next meeting: SS

Minutes to be taken by: CB

Action points

AH to contact those who need insurance

CB to contact those who need DBS

CB to continue creating student register application

End of meeting

The meeting closed at 13:40

Filed Under: Meetings



To train and promote Tai chi and other activities to the whole community for a healthier and calmer mind, body and lifestyle. Dao Lu CIC is registered at Companies House as a Community Interest Company, No. 08722051. Regulated by the CIC regulator. Dao Lu is a member of the British Council for Chinese Martial Arts, No. 63. Follow us on Facebook and Twitter @DaoLuCIC to get the latest updates! Dao LU C.I.C is not responsible for the content of external sites. Copyright © 2025