| Date | 10th April 2021 |
| Time | 12:35 – 12:55 |
| Location | Virtual (Zoom) |
| Chairing | Colin Bootle |
| Minutes | Aileen Hamdan |
Present
| Aileen Hamdan | chair, instructor | AH |
| Ewa Nevisandah | treasurer | EN |
| Colin Bootle | secretary | CB |
| Sankofa Small | director | SS |
| Itricia Byer | instructor | IB |
| Marilyn Moseley | volunteer | MM |
| Jason Monero | volunteer | JM |
| Eileen Monero | volunteer | EM |
| Daniela Garlashelli | volunteer | DG |
| Ann Faal | student | AF |
| Zuby Skinner | student | ZS |
| Delia Heather | student | DH |
| Yvonne Thomas | student | YT |
| Anne Carpenter | student | AC |
| Belinda Calaguas | student | BC |
| Catherine Furlong | student | CF |
| Hemma Kalra | student | HK |
Apologies received
None
2. Welcome and introduction
3. Acceptance of Minutes from last meeting
proposed by: CB
seconded by: EN
vote: PASSED
4 Updates from Action Points
4.1 All to recommend Covid-19 suitable and affordable indoor venues
Thanks given for two locations received. Request repeated for all to keep eyes open for new locations.
Action point: continue to look for suitable venues
4.2 Board to plan CNY/Awards event
Completed
4.3 SS to check the status of our booking with Timber Lodge
Continuing to attempt to contact them.
4.4 Board to plan World Tai Chi Day event
See 5.1, below.
4.5 (Qi Gong Training) AH to find out more info on the course (why so expensive) and possible discount options for Dao Lu.
Feedback from AH: The course is valuable and expensive (£740 for two Health Qi Gong Forms).
Action point: AH to look into the possibility of Dao Lu becoming an associate member so we may have discount on future bookings.
4.6 BC to look into fundraising through funding bodies
Feedback from BC: submitted an idea to Sports England and was advised to liaise with London Sport for funding options. BC sent her enquiries to London Sport and is waiting for an update.
4.7 CB to continue developing the Dao Lu App
Work in progress.
3 Business matters
3.1 DUNS number
Proposal: that we apply for a DUNS number, a 9 digit identifier for businesses (Data Universal Numbering System) – see www.dnb.co.uk – holds credit ratings.
proposed by: AH
seconded by: CB
comments:
modifications, if any:
vote passed/rejected: PASSED
4. Projects
no items raised for agenda
5. Events
5.1 World Tai Chi Day
Proposal: acceptance of the draft agenda
proposed by: SS
seconded by: CB
comments: discussed in the informal part of the meeting
modifications, if any:
vote passed/rejected: PASSED
action points: SS to take on comments and finalise a programme:
CB/AH to launch marketing on Dao Lu website with a registration form for public members
All to help promote through their networks and invite families and friends
6. Training
No items raised for agenda
7. Finances
Report from the Treasurer
Proposal: acceptance of the treasurer’s report
proposed by: EN
seconded by: CB
comments:
modifications, if any:
vote: PASSED
8. Media and communication
8.1 Waltham Forest Feel Good Accreditation
EN has submitted paperwork for Feel Good accreditation.
This is a requirement to use LBWF controlled facilities as an organised sport.
Dao Lu CIC has been awarded the Waltham Forest Feel Good Accreditation.
Completed. Ongoing for annual renewal.
9. Any other business
None
10. Time minuted meeting ended
Meeting started at 12.35 and ended at 12.55.
The meeting was followed by an informal discussion (non-minuted)
Summary of Action Points
AH to look into the possibility of Dao Lu becoming an associate member of British Qi Gong Association or Deyin Taijiquan Institute so we may have discount on future bookings
BC & SS to continue working on their respective funding applications
AH to apply for a DUNS number and AH to update Kew Gardens with our DUNS number as part of their new supplier registration process
SS / Board to deliver World Tai Chi Day on 25th April, 11.30am to 1pm
SS to check the status of our booking with Timber Lodge
All to continue to look for suitable venues
CB to continue developing the Dao Lu App
Next meeting
Saturday 11th July, 12:30 – 2pm, virtual.
The meeting was followed by an informal discussion (non-minuted) with the following agenda:
1) Roles and Responsibilities
Recruiting new board members
2) DBS
3) Feedback/thoughts on returning to physical classes
4) Finance / low cash reserve
Recovery
5) Project – E17 Art Trail 2021
6) World Tai Chi Day 2021